Course Withdrawal Refunds

March 2020 - Due to the current coronavirus situation and the closure of the UMGC Europe headquarters student services office, all of our usual services have moved to a remote virtual office.

Join the Student Services and Financial Aid team in our remote office using Zoom at: https://umuc.zoom.us/j/840013102

Learn about refunds, course drops, and withdrawals.

How to Withdraw

Students who must withdraw (drop) from a course are responsible for completing the withdrawal (drop) through MyUMGC or by visiting their local UMGC Europe field office. The date a student withdraws in MyUMGC will determine the withdrawal date for refunds. Students who officially withdraw from a course after the schedule adjustment period will receive a mark of W.

GoArmyEd students must follow the procedures and withdraw through the GoArmyEd portal

Tuition Assistance: Students using tuition assistance must contact the center that issued the tuition assistance to discuss the reasons for withdrawing from the class and possible repayment of funds.

The following actions do not constitute formally withdrawing (dropping) from a course and may result in a failing grade and forfeit of any refund:

  • Stopping payment on checks or registration fees
  • Non-payment of tuition charges
  • Never attending or ceasing to attend class(es)
  • Verbally requesting to withdraw from class(es)

When to Withdraw

The following withdrawal schedule applies to UMGC Europe students:

  • On-site classes and weekend seminars: before the final day of the course
  • Hybrid classes: no later than the Sunday--9 days prior to the end date of the class
  • Online classes: before 65% of the total days of a class

Students receiving financial aid are strongly encouraged to contact the Financial Aid Office before withdrawing to fully understand the impact on their current and future financial aid. Students are responsible for withdrawing themselves from courses.

Students seeking an exception to policy may complete the Request for Exception to UMGC Withdrawal and/or Refund Policy form to have their request considered.

Fall 2020 Withdrawal Dates

Online SessionsLast Day to DropLast Day to Withdraw
Session 125 Aug 202023 Sep 2020
Session 229 Sep 202028 Oct 2020
Session 327 Oct 202025 Nov 2020
On-site SessionsLast Day to DropLast Day to Withdraw
On-site classesSee refund schedule belowNo later than day before final class
On-site hybrid classesSee refund schedule belowNo later than the Sunday--9 days prior to the end date of the class
On-site 1-credit classesPrior to class start dateNo later than day before final class
Four-Week Sessions*Last Day to DropLast Day to Withdraw
S4W-122 Aug  20205 Sep 2020
S4W-226 Sep 202010 Oct 2020
S4W-324 Oct 20207 Nov 2020

* Some one-credit courses are offered during special four-week sessions, which have different drop and withdrawal deadlines. Withdrawal date does not apply to classes scheduled under this session with varying start and/or end dates.

Summer 2020 Withdrawal Dates

Online SessionsLast Day to DropLast Day to Withdraw
Session 126 May 202024 Jun 2020
Session 223 Jun 202022 Jul 2020
On-site SessionsLast Day to DropLast Day to Withdraw
On-site classesSee refund schedule belowNo later than day before final class
On-site hybrid classesSee refund schedule belowNo later than the Friday before the final week of the class
On-site 1-credit classesPrior to class start dateNo later than day before final class
Four-Week Sessions*Last Day to DropLast Day to Withdraw
S4W-123 May 20206 Jun 2020
S4W-220 Jun 20204 Jul 2020

* Some one-credit courses are offered during special four-week sessions, which have different drop and withdrawal deadlines. Withdrawal date does not apply to classes scheduled under this session with varying start and/or end dates.

Military Students Using Tuition Assistance

If you are using TA and withdraw from a class prior to completing 60 percent of the class, you may be required to pay a small portion of the tuition, due to Department of Defense regulations. Learn more about return of tuition assistance. Contact your service branch for more information.

Refunds

We want to keep you abreast of the most recent withdrawal (drop) information.

This policy is effective for classes starting Summer 2019 and beyond:

  • If you drop a class on or after the course start date and within
    • the first 6 calendar days of a 7-week class, you will receive a 100% refund.
    • the first 7 calendar days of an 8-week class, you will receive a 100% refund.
    • the first 10 calendar days of an 11-week class, you will receive a 100% refund.
    • the first 12 calendar days of a 14-week class, you will receive a 100% refund.

For more, see the refund calendar below.

Refund Calculator

Class Information
Results
 
 
 

Please note: Refund calculator effective Summer 2019. See class start and end dates

Tuition Refund Schedule Summer 2019 and beyond

Fourteen-week course

Tuition refundFourteen-week course*
100%drop initiated within first 12 calendar days of the class
75%withdrawal initiated the 13th through the 18th calendar days of the class
50%withdrawal initiated the 19th through the 32nd calendar days of the class
0%withdrawal initiated on or after the 33rd calendar day of the class

*Note: class start date is first calendar day

Twelve-week course

Tuition refundTwelve-week course*
100%drop initiated within first 11 calendar days of the class
75%withdrawal initiated the 12th through the 15th calendar days of the class
50%withdrawal initiated the 16th through the 27th calendar days of the class
0%withdrawal initiated on or after the 28th calendar day of the class

*Note: class start date is first calendar day

Eleven-week course

Tuition refundEleven-week course*
100%drop initiated within first 10 calendar days of the class
75%withdrawal initiated the 11th through the 14th calendar days of the class
50%withdrawal initiated the 15th through the 25th calendar days of the class
0%withdrawal initiated on or after the 26th calendar day of the class

*Note: class start date is first calendar day

Ten-week course

Tuition refundTen-week course*
100%drop initiated within first 9 calendar days of the class
75%withdrawal initiated the 10th through the 13th calendar days of the class
50%withdrawal initiated the 14th through the 23rd calendar days of the class
0%withdrawal initiated on or after the 24th calendar day of the class

*Note: class start date is first calendar day

Eight-week course

Tuition refundEight-week course*
100%drop initiated within first 7 calendar days of the class
75%withdrawal initiated the 8th through the 10th calendar days of the class
50%withdrawal initiated the 11th through the 18th calendar days of the class
0%withdrawal initiated on or after the 19th calendar day of the class

*Note: class start date is first calendar day

Seven-week course

Tuition refundSeven-week course*
100%drop initiated within first 6 calendar days of the class
75%withdrawal initiated the 7th through the 9th calendar days of the class
50%withdrawal initiated the 10th through the 16th calendar days of the class
0%withdrawal initiated on or after the 17th calendar day of the class

*Note: class start date is first calendar day

Six-week course

Tuition refundSix-week course*
100%drop initiated within first 5 calendar days of the class
75%withdrawal initiated the 6th through the 8th calendar days of the class
50%withdrawal initiated the 9th through the 14th calendar days of the class
0%withdrawal initiated on or after the 15th calendar day of the class

*Note: class start date is first calendar day

Five-week course

Tuition refundFive-week and intersession courses*
100%drop initiated within first 4 calendar days of the class
75%withdrawal initiated the 5th through the 6th calendar days of the class
50%withdrawal initiated the 7th through the 11th calendar day of the class
0%withdrawal initiated on or after the 12th calendar day of the class

*Note: class start date is first calendar day

Four-week course

Tuition refundFour-week course*
100%drop initiated within first 4 calendar days of the class
75%withdrawal initiated on calendar day 5 of the class
50%withdrawal initiated the 6th through the 9th calendar day of the class
0%withdrawal initiated on or after the 10th calendar day of the class

*Note: class start date is first calendar day

 

For further information regarding refunds, please contact the UMGC Europe Student Services at CIV +49-(0)631-534-80266 or studentservices-europe@umgc.edu.