We invite you to join the Student Services and Financial Aid team in our remote office using Zoom at: https://umgc-edu.zoom.us/j/840013102

How to Withdraw

Students who must drop or withdraw from a course are responsible for completing the drop or withdrawal  through MyUMGC or by visiting their local UMGC Europe field office. The date a student drops or withdraws in MyUMGC will determine the date for refunds. If you drop a course during the drop period, you will qualify for a full refund or tuition.

If you officially withdraw from a course during the withdrawal period, you will be refunded a portion of the tuition, as determined by the date of withdrawal and the refund schedule. Your record will reflect a W for the class. 

Army students must contact the staff at their local UMGC Europe office for assistance to drop/withdraw from a course until 8 March when ArmyIgnitED opens. Please check our Getting Started with ArmyIgnitED for updates on the new process starting in March 2021.

Tuition Assistance: Students using tuition assistance must contact the center that issued the tuition assistance to discuss the reasons for withdrawing from the class and possible repayment of funds.

The following actions do not constitute formally withdrawing (dropping) from a course and may result in a failing grade and forfeit of any refund:

  • Stopping payment on checks or registration fees
  • Non-payment of tuition charges
  • Never attending or ceasing to attend class(es)
  • Verbally requesting to withdraw from class(es)

When to Withdraw

The following withdrawal schedule applies to UMGC Europe students:

  • On-site classes and weekend seminars: before the final day of the course
  • Hybrid classes: no later than the Sunday--9 days prior to the end date of the class
  • Online classes: before 65% of the total days of a class

Students receiving financial aid are strongly encouraged to contact the Financial Aid Office before withdrawing to fully understand the impact on their current and future financial aid. Students are responsible for withdrawing themselves from courses.

Students seeking an exception to policy may complete the Request for Exception to UMGC Withdrawal and/or Refund Policy form to have their request considered.

Summer 2021 Withdrawal Dates

Online Sessions Last Day to Drop Last Day to Withdraw
Session 1 25 May 2021 23 Jun 2021
Session 2 21 Feb 2021 24 Mar 2021
Session 3 15 Jun 2021 21 Jul 2021
On-site Sessions Last Day to Drop Last Day to Withdraw
On-site classes See refund schedule below No later than day before final class
On-site hybrid classes See refund schedule below No later than the Sunday--9 days prior to the end date of the class
On-site 1-credit classes Prior to class start date No later than day before final class
Four-Week Sessions* Last Day to Drop Last Day to Withdraw
S4W-1 22 May 2021 5 Jun 2021
S4W-2 19 Jun 2021 3 Jul 2021

Fall 2021 Withdrawal Dates

Online Sessions Last Day to Drop Last Day to Withdraw
Session 1 24 Aug 2021 22 Sep 2021
Session 2 28 Sep 2021 27 Oct 2021
Session 3 26 Oct 2021 24 Nov 2021
On-site Sessions Last Day to Drop Last Day to Withdraw
On-site classes See refund schedule below No later than day before final class
On-site hybrid classes See refund schedule below No later than the Sunday--9 days prior to the end date of the class
On-site 1-credit classes Prior to class start date No later than day before final class
Four-Week Sessions* Last Day to Drop Last Day to Withdraw
S4W-1 21 Aug 2021 4 Sep 2021
S4W-2 25 Sep 2021 9 Oct 2021
S4W-3 23 Oct 2021 6 Nov 2021

Spring 2022 Withdrawal Dates

Online Sessions Last Day to Drop Last Day to Withdraw
Session 1 18 Jan 2022 16 Feb 2022
Session 2 22 Feb 2022 23 Mar 2022
Session 3 22 Mar 2022 20 Apr 2022
On-site Sessions Last Day to Drop Last Day to Withdraw
On-site classes See refund schedule below No later than day before final class
On-site hybrid classes See refund schedule below No later than the Sunday--9 days prior to the end date of the class
On-site 1-credit classes Prior to class start date No later than day before final class
Four-Week Sessions* Last Day to Drop Last Day to Withdraw
S4W-1 15 Jan 2022 29 Jan 2022
S4W-2 19 Feb 2022 5 Mar 2022
S4W-3 23 19 Mar 2022 2 April 2022

* Some one-credit courses are offered during special four-week sessions, which have different drop and withdrawal deadlines. Withdrawal date does not apply to classes scheduled under this session with varying start and/or end dates.

 

Military Students Using Tuition Assistance

If you are using TA and withdraw from a class prior to completing 60 percent of the class, you may be required to pay a small portion of the tuition, due to Department of Defense regulations. Learn more about return of tuition assistance. Contact your service branch for more information.

Refunds

We want to keep you abreast of the most recent withdrawal (drop) information.

This policy is effective for classes starting Summer 2019 and beyond:

  • If you drop a class on or after the course start date and within
    • the first 6 calendar days of a 7-week class, you will receive a 100% refund.
    • the first 7 calendar days of an 8-week class, you will receive a 100% refund.
    • the first 10 calendar days of an 11-week class, you will receive a 100% refund.
    • the first 12 calendar days of a 14-week class, you will receive a 100% refund.

For more, see the refund calendar below.

Refund Calculator

Class Information

Results

Class length in weeks

Days elapsed since class start

Refund percentage

Note: For information on the refund schedules for one-credit seminar and one-credit field study classes, please see below. 

Tuition Refund Schedule 

Fourteen-week course

Tuition refund Fourteen-week course*
100% drop initiated within first 12 calendar days of the class
75% withdrawal initiated the 13th through the 18th calendar days of the class
50% withdrawal initiated the 19th through the 32nd calendar days of the class
0% withdrawal initiated on or after the 33rd calendar day of the class

*Note: class start date is first calendar day

Twelve-week course

Tuition refund Twelve-week course*
100% drop initiated within first 11 calendar days of the class
75% withdrawal initiated the 12th through the 15th calendar days of the class
50% withdrawal initiated the 16th through the 27th calendar days of the class
0% withdrawal initiated on or after the 28th calendar day of the class

*Note: class start date is first calendar day

Eleven-week course

Tuition refund Eleven-week course*
100% drop initiated within first 10 calendar days of the class
75% withdrawal initiated the 11th through the 14th calendar days of the class
50% withdrawal initiated the 15th through the 25th calendar days of the class
0% withdrawal initiated on or after the 26th calendar day of the class

*Note: class start date is first calendar day

Ten-week course

Tuition refund Ten-week course*
100% drop initiated within first 9 calendar days of the class
75% withdrawal initiated the 10th through the 13th calendar days of the class
50% withdrawal initiated the 14th through the 23rd calendar days of the class
0% withdrawal initiated on or after the 24th calendar day of the class

*Note: class start date is first calendar day

Eight-week course

Tuition refund Eight-week course*
100% drop initiated within first 7 calendar days of the class
75% withdrawal initiated the 8th through the 10th calendar days of the class
50% withdrawal initiated the 11th through the 18th calendar days of the class
0% withdrawal initiated on or after the 19th calendar day of the class

*Note: class start date is first calendar day

Seven-week course

Tuition refund Seven-week course*
100% drop initiated within first 6 calendar days of the class
75% withdrawal initiated the 7th through the 9th calendar days of the class
50% withdrawal initiated the 10th through the 16th calendar days of the class
0% withdrawal initiated on or after the 17th calendar day of the class

*Note: class start date is first calendar day

Six-week course

Tuition refund Six-week course*
100% drop initiated within first 5 calendar days of the class
75% withdrawal initiated the 6th through the 8th calendar days of the class
50% withdrawal initiated the 9th through the 14th calendar days of the class
0% withdrawal initiated on or after the 15th calendar day of the class

*Note: class start date is first calendar day

Five-week course

Tuition refund Five-week and intersession courses*
100% drop initiated within first 4 calendar days of the class
75% withdrawal initiated the 5th through the 6th calendar days of the class
50% withdrawal initiated the 7th through the 11th calendar day of the class
0% withdrawal initiated on or after the 12th calendar day of the class

*Note: class start date is first calendar day

Four-week course

Tuition refund Four-week course*
100% drop initiated within first 4 calendar days of the class
75% withdrawal initiated on calendar day 5 of the class
50% withdrawal initiated the 6th through the 9th calendar day of the class
0% withdrawal initiated on or after the 10th calendar day of the class

*Note: class start date is first calendar day

One-credit seminars and one-credit field study courses

Tuition refund One-credit seminars and one-credit field study courses*
100% drop initiated prior to the start date of the class of the class
0% withdrawal initiated on or after the start date of the class

*Note: class start date is first calendar day

For further information regarding refunds, please contact the UMGC Europe Student Services at CIV +49-(0)631-534-800 or studentservices-europe@umgc.edu.